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Faculty of Modern and Medieval Languages

 

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Assistant Staff Vacancies

Faculty Coordinator

This is an exciting time to join a large, complex and welcoming Faculty with an exceptional international record in teaching and research. Following a comprehensive review of the structure of professional services in the Faculty, we are now recruiting to a number of newly created roles. We are looking for enthusiastic and versatile people with excellent administrative skills to make a positive contribution to our team and to help shape our key services.

Based in the Faculty Office, this is a busy, varied and interesting role and offers the successful candidate the chance to work together with the senior management team across many of the Faculty's operational areas including but not limited to support for committees, recruitment, event management, buildings and facilities, and health and safety.

You will have exemplary interpersonal and communication skills and be confident in dealing with individuals at all levels of seniority. You will have excellent organisational skills, with the ability to be flexible and to manage and prioritise a wide portfolio of tasks to meet deadlines. You will work collaboratively within your immediate team, and across Faculty and School services, sharing best practice and facilitating continuous improvement. You must also be able to work independently, acting effectively on your own initiative, with the ability to review processes and introduce new ways of working (where appropriate) in order to ensure the continued provision of an excellent service.

Please see here for more information.


Year Abroad Secretary (Part Time 0.6 FTE, Job Share)

The Year Abroad is a complex and compulsory element of the Faculty's four-year undergraduate course in Modern and Medieval Languages. The Year Abroad Secretary provides advice and guidance for MML students planning their Year Abroad (in Years 1 & 2), and while they are away (in Year 3). The role holder will work in partnership with a wide range of academic and administrative staff across the Faculty and the collegiate University to ensure that students are fully prepared for, and supported, during their Year Abroad.

You will have excellent communication and organisational skills as well as proven competence in a wide range of IT packages. You will have experience of working in a relevant administrative post (preferably in the HE sector) in a fast-paced environment. You will be a team player with a commitment to providing a high quality service to students, staff and other stakeholders. You will work collaboratively within your immediate team, and across Faculty and School services, sharing best practice and facilitating continuous improvement. You must also be able to work independently, acting effectively on your own initiative, with the ability to review processes and introduce new ways of working (where appropriate) in order to ensure the continued provision of an excellent service.

This role is a job share and the successful applicant will be required to work 22.5 hours per week spread over at least 3 days, with one day of overlap with the job share partner, who works on Wednesdays and Thursdays. Both partners take joint responsibility for the whole job.

The precise working pattern will be agreed with the Faculty Administrator on appointment.

Interviews have been scheduled for Tuesday 2nd July 2019.

Please see here for more information.


Section Secretary x 3 (2 full-time roles, and 1 part-time role at 0.5 FTE)

We are looking for three Section Secretaries to provide general administrative support principally across the following Sections/language areas:

  • French, German (Part Time, 0.5 FTE) 
  • Italian, Slavonic (Full Time) 
  • Linguistics, Spanish & Portuguese (Full Time)

Linguistic knowledge of one or more of these languages is not a prerequisite.

Please indicate on your application if you are applying for the part-time role.

Working in a team of six overall, including three Section Coordinators, you will support the Faculty and its six constituent sections in delivering undergraduate teaching and examining. You will also provide administrative assistance to the Section Coordinators and Assistant Faculty Administrator in support of other Faculty-wide and Section-specific activities.

You will be a well-organised and adaptable team player with a commitment to providing a high quality service to students, staff and other stakeholders. You will be skilled at managing competing priorities and be able to move between tasks at short notice to meet deadlines. You will work collaboratively within your immediate team, and across Faculty and School services, sharing best practice and facilitating continuous improvement.

Please see here for more information.


Research Grants Administrator (post award)

As one of two roles based in the Faculty's Research and Finance Office, the post holder will be jointly responsible for providing a comprehensive and efficient research management service to the Faculty across the entire research project lifecycle, with special responsibility for the post-award stages, including project accounting reporting and audits. The role holder will also be required to provide administrative assistance to the Director of Research and Faculty Administrator to support and coordinate the Faculty's research activities more generally, including furthering public engagement with the Faculty's research. Working closely with the Research Grant Administrator with special responsibility for pre-award, it is envisaged that both role holders will help to jointly develop and further expand the Faculty's research profile and grant portfolio. The annual income from the Faculty's research grants and contracts fluctuates but the Faculty as a whole has received circa £15m since 2012, from funders financing research in the arts and humanities and, in particular, in the areas of languages and both theoretical and applied linguistics.

We are looking for a pro-active individual who is highly numerate, analytical and able to work independently and as part of a team with a high degree of accuracy and first class attention to detail. Applicants will also possess excellent interpersonal and communication skills, and be confident in dealing with individuals at all levels of seniority. You will work collaboratively within your immediate team, and across School and University services, sharing best practice and facilitating continuous improvement. High levels of initiative are required for the role, with the ability to review processes and introduce new ways of working where appropriate in order to ensure the provision of an excellent service.

The successful candidate will be required to work between 28 and 36.5 hours per week to be arranged with the Faculty Administrator on appointment (a minimum of c.77% of Full Time Employed).

Fixed-term: The funds for this post are available for 3 years in the first instance.

Please see here for more information.


Research Grants Administrator (pre award focus)

As one of two roles based in the Faculty's Research and Finance Office, the post holder will be jointly responsible for providing a comprehensive and efficient research management service to the Faculty across the entire research project lifecycle. The role holder has special responsibility for the pre-award stages, including (but not limited to) costing and pricing research grant applications, and administering the application process for research ethics approval.

The role holder will also be required to provide administrative assistance to the Director of Research and Faculty Administrator to support and coordinate the Faculty's research activities more generally. Working closely with the Research Grant Administrator with a post-award focus, both role holders will help to jointly develop and further expand the Faculty's research profile and grant portfolio. The annual income from the Faculty's research grants and contracts fluctuates but the Faculty as a whole has received circa £15m since 2012, from funders financing research in the arts and humanities and, in particular, in the areas of languages and both theoretical and applied linguistics.

We are looking for a pro-active individual who is highly numerate, analytical and able to work independently and as part of a team with a high degree of accuracy and first class attention to detail. Applicants will also possess excellent interpersonal and communication skills, and be confident in dealing with individuals at all levels of seniority. You will work collaboratively within your immediate team, and across School and University services, sharing best practice and facilitating continuous improvement. High levels of initiative are required for the role, with the ability to review processes and introduce new ways of working where appropriate in order to ensure the provision of an excellent service.

The successful candidate will be required to work between 18 and 21 hours per week to be arranged with the Faculty Administrator on appointment (a minimum of c.50% of Full Time Employed).

Fixed-term: The funds for this post are available for 3 years in the first instance.

Please see here for more information.


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